Employee headshots. Without one big photo day.
A self-service photo studio for companies that need many employee headshots in a simple, flexible and professional way.
It is difficult to photograph every employee on the same day.
When a company has many employees, traditional staff photography can quickly become difficult to plan. Some people are in meetings. Some work from home. Some are in production, in the warehouse, visiting customers or working off-site.
This often means that the photographer has to be booked for several days, or that some employee photos are still missing long after the first photo day.
A professional setup that works at your company’s pace.
Employee headshots from Smilebox are designed for companies that want consistent portraits without a complicated photo day. The system is self-service, but the quality is still based on a professional camera, proper lighting and a controlled setup.
Self-service photo studio
The employee follows the on-screen instructions and starts the photo session independently.
Live preview on screen
The employee can see themselves and adjust position, hair, glasses or clothing before the photo is taken.
Data in the file name
Name, department or employee number can be saved with the photo, making the files easier to organise.
GDPR consent
The system can include a consent field that the employee actively accepts directly on the screen.
High-resolution photos
The portraits are saved in very high resolution and can be used for both digital and internal purposes.
Live folder access
The responsible person receives access to an online folder where the photos are saved continuously.
A calm and simple experience for the employee.
The employee stands or sits in front of the camera, sees themselves on screen and follows a simple process. This makes the experience more comfortable and the result more consistent.
From setup to finished employee headshots.
We set it up
We deliver and install the photo station at your location with camera, light, screen and optional bright background.
The employee starts
The employee uses the touch screen and follows a simple self-service process.
Data is entered
Name, department or employee number can be entered and saved together with the photo.
Consent is given
GDPR consent can be accepted directly on the screen before the photo is saved.
The photo is saved
The photo is automatically saved in high resolution and can be accessed through a folder link.
Use the photos across the entire company.
The finished employee portraits can be used in both internal and external contexts. This gives your company a more consistent and professional visual identity.
Easy access to photos. Better file structure.
The system can collect relevant information from the employee, making the photos easier to manage afterwards. This is especially useful when many employees need to be photographed in a short period of time.
Fixed price. Ready-to-use solution.
The price includes delivery, setup, configuration, rental period and collection. The solution can be used by an unlimited number of employees during the agreed period.
Included in the package
Questions about employee headshots.
No. The solution is self-service. We deliver, set up and configure the system, so employees can take their own portraits through the touch screen.
Yes. The screen shows a live preview, so the employee can adjust position, clothing, hair or glasses before the photo is taken.
Yes. The system can be configured so the employee enters name, department or employee number. This information can be used in the file name, making the photos easier to find afterwards.
The photos are automatically saved in an online folder that the responsible person at the company receives access to. Photos can be saved continuously throughout the rental period.
Yes. The system can include a consent field that the employee actively accepts directly on the screen before the photo is saved.
The photos can be used for websites, intranet, ID cards, access cards, email signatures, HR systems, presentations and employee profiles.
Need to update employee photos without a complicated photo day?
Get a self-service photo studio delivered directly to your company. A simple solution for professional employee headshots when many employees need to be photographed flexibly.